Organising an event can be a challenging task, whether it’s a conference, trade show, or fundraiser.
Fortunately, event planning can be made simpler and more efficient with the right software. It requires a great deal of coordination, planning, and execution to ensure everything runs smoothly.
Coordinating various aspects, detail planning and flawless execution are key elements that contribute to the smooth running of any event.
So, how to plan an event with software?
Here are 3 ways how event planning software can simplify your event management process:
How Can Event Management Platforms Support Your Event?
Event management software has the potential to help you planning and execution of events, so you can work efficiently.
1. Centralised Communication
One advantage of event management tools is centralised communication, which prevents disorderly and difficult-to-control communication between various roles involved in an event.
Event management software streamlines all communication in one place, ensuring everyone has access to the same information and can stay current with changes or updates.
Some tools may also provide instant messaging and real-time collaboration, leading to better communication efficiency. Personalising and tracking all communication surrounding events can reduce no-show rates by 75%, as stated by Stova.
2. Automated Task
Another advantage of event management tools is automation. Many tasks involved in event planning, such as sending out invitations, managing guest lists, and tracking RSVPs, can be automated.
This task saves a lot of time and effort, allowing event organisers to focus on other critical tasks.
Automation also reduces the risk of errors and ensures that everything is done on time.
2. Data Tracking and Analysis
Event management tools offer insights through data tracking and analysis.
Organisers use them to monitor feedback, attendance, and areas for improvement. With this information, they can make informed decisions for future events, such as adjusting the schedule or changing the venue.
Analysing data helps organisers see what worked well and what didn’t, allowing them to improve the overall experience for attendees.
Membership.ninja‘s event platform is one such tool that enables you to streamline the planning process and achieve success.
Next, let’s explore 5 crucial tactics for successful event planning and execution using Membership.ninja’s powerful platform features.
How to Plan and Execute Events with Membership.Ninja
1. Event Management
Membership.ninja’s event platform offers a variety of tools to simplify payment, event registration, vendor, and team coordination and management processes.
Our intuitive design lets you easily manage all aspects of your event—from creating event pages to distributing invitations, handling registrations, and even tracking attendance.
Membership.ninja provides powerful features that give you full control over every aspect of your event, ensuring that it runs smoothly and efficiently.
2. Venue Availability
Membership.ninja’s event platform makes it easy to set up a venue by providing a list of potential options and their availability.
You can quickly search for venues based on your location, capacity, and other requirements.
The platform also allows you to manage multiple venues for your event, giving you greater flexibility and control.
3. Payment with an E-Wallet
The platform provides a secure and convenient payment system for attendees, with local payment options such as Shoppe Pay, GrabPay, FPX, and Stripe, as well as international options like Paypal.
This powerful feature enables attendees to purchase tickets online, streamlining the payment process and minimising the risk of errors.
You can rest assured that all payments are processed securely with Membership.ninja’s event platform, giving you and your attendees peace of mind.
4. Custom Categories
Custom categories are important for event managers. Membership.ninja’s platform makes it easy to set them up with a user-friendly interface. This allows you to manage attendees’ information easily.
Custom categories allow you to group attendees by interests, so you can customise your event’s content and activities to meet their needs.
5. Manage Organizer and Speaker
Membership.ninja’s event platform simplifies the process of managing and communicating with your organisers, speakers, and team.
The platform’s robust features enable you to manage schedules and communicate in real time.
This feature ensures that everyone involved in your event is on the same page, allowing you to focus on delivering an exceptional experience for your attendees.
You now have a good understanding of the features offered by Membership.ninja. The last step is to explore how to maximise your event promotion and registration using this powerful tool.
Maximising Event Promotion and Registration with Membership.Ninja
Promoting the event and registering attendees are essential elements of event planning.
With Membership.ninja, you can achieve event promotion and registration in a simpler and more efficient manner.
1. Customisable Event
Membership.ninja’s event platform offers personalised event pages that provide all the information attendees need, including event details, schedules, speakers, ticketing information, and more.
Customizable event pages highlight your event’s unique features. With seamless integration with your website, promoting your event and driving traffic to your event page is easier than ever.
An intuitive experience for attendees boosts engagement and interest, increasing the likelihood of registration and attendance.
2. Email Marketing
Email marketing is a great way to promote your event and get people to register. With Membership.ninja’s platform, you can easily create and send personalised email campaigns to the people you want to reach.
This helps you to organise your audience and see how many people are interested, making your campaigns more effective.
To attract more attendees, it’s important to keep them excited about the event. Fortunately, Membership.ninja’s CRM tools make it easy to manage your marketing efforts and stay in touch with potential attendees.
3. Social Media Promotion
Social media is a great way to promote events and increase registrations. Membership.ninja makes event promotion easy by integrating with social media platforms.
Utilising social media to promote your event can boost attendance and reach a broader audience.
LinkedIn is an effective social media platform for promoting events. According to Sweap, Linkedin is utilised by 79% of event promoters.
Wrapping Up
Membership.ninja’s event platform is a one-stop shop for all your event needs.
Our platform streamlines all aspects of event planning and management, from registration to follow-up, so you can focus on creating an unforgettable experience.
Try Membership.ninja now and plan your next successful event with ease.